Selling Systems Support Clerk

Posted 17 February 2022
Business AreaAdmin

Job description

As the UK’s largest independent travel agency, Hays Travel specialise in providing good value, quality holidays alongside excellent customer service. We work with all leading suppliers and can package holidays that include hotels, flights, cruises, tours, attraction tickets, and more. We have over 470 Branches throughout the UK and our Head Office based in Sunderland, is home to tour operator teams, finance, marketing, people/HR and IT, plus many more. We have been operating for over 40 years, and continue to grow each year.

Our values

Our SMILE values are embedded in to our Company and ensures our teams work strongly together. You and all of our colleagues will ensure that the Hays Travel values are demonstrated at all times.

  • Supportive
  • Motivational
  • Innovative
  • Loyal
  • Excellence

What it’s like to work for us?

Whichever location or department you work in, our people are always at the heart of everything we do. We offer a range of training programmes to help you progress personally and professionally, as we know the benefits of promoting and rewarding our hardworking colleagues are extremely important. Of course, it's not all about work, we're very sociable and there are always lots of team nights-out and company parties. Plus, there are opportunities to travel abroad on educational trips, and you can also take advantage of our colleague discount when booking your own holidays.

What we are looking for?

This is a fast paced call handling department, dealing with any day to day issues that may occur on the Selling System platforms. The team assist in the day to day operation of iSell, iTour and HTOL, giving booking agents support and guidance when required. The Selling Systems Support team are responsible for dealing with any issues that generate from our in house Selling Systems; iSell, which may these include availability discrepancies, booking failures, booking assistance, manual bookings and general queries. Operating a feedback service that feeds issues direct from our selling system into an issue management system, the team are responsible for managing and communicating between our system provider and our sales staff.

What will be your key responsibilities?

  • Negotiates and manages all Travel supplier contracts to ensure that the best outcome is agreed for the company.
  • Understand the requirements of any contract or agreement entering in to and advise on how to get the most favourable terms and conditions.
  • Develop and maintain relationships with independent contractors, vendors, suppliers and customers.
  • Creating standard contracts that the company can use in its dealings with internal and external partners.
  • Studying the requirements, duties and obligations of the company under contracts to ensure alignment with the company’s goals and industry regulations.
  • Supervising contract execution to ensure compliance with regulatory guidelines.
  • Researching business partners and their history prior to writing or signing contracts.
  • Monitoring the implementation and performance of signed contracts.
  • Maintaining, updating and improving contractual records.
  • Maintaining & publishing a contract risk register for the board.
  • Lead, Coach Drive & inspire the contract management team to perform the best they possibly can, using high performing team methodologies.
  • Be a role model for the Hays Travel Smile values & culture.

What competencies we are looking for?

  • Excellent communication skills
  • IT literate and a competent user of Microsoft Word, Excel and all front end systems.
  • Strong ability to prioritise workload and work to deadlines
  • Strong organisational skills
  • Strong attention to detail
  • Ability to work as part of a team
  • A strong and effective communicator

What experience we are looking for?

  • Previous customer service experience
  • Working in a fast paced environment
  • Working within a tour operation function is desirable but not essential