Purchase Ledger Clerk

Hays Travel Limited is the UKs largest independent retailer, head quartered in Sunderland, in the North East of England. The business is multi-faceted and operates as a retail travel agency, tour operation, sells foreign currency to retail consumers, supports independent travel agencies throughout the UK and has a business travel division.

An exciting opportunity has arisen within the Purchasing Department at Head Office.  This is an excellent prospect for an internal candidate looking for a move into a transactional finance environment and a chance to gain new skills.

The role will consist of processing and paying of supplier invoices and ledger management.

Key Responsibilities

• Receive, review (thorough checks) and record overhead supplier invoices onto finance system (Microsoft Business Central)
• Ensure correct approval processes are followed
• Confidently raise and deal with any queries from invoices, ensuring information on query is recorded on internal systems and followed through to the end of the process
• Processing payment runs – ensuring payments are accurate and in line with supplier payment terms
• Direct Debit Journals in line with bank statement reconciliation
• Reconciliation of overhead supplier statements – dealing with any queries that may arise from statement
• Work readily with lengthy and complex invoices requiring close attention to detail and ensuring queries are dealt with and recorded so other team members are easily able to pick up on queries
• Analysis of aged creditor reports – ensuring vendor ledgers are up to date & aging minimised.
• Confidently query and challenge information and documentation provided by internal and external customers (i.e expenses claims/company credit card receipts)
• Identify & execute process improvements throughout the team
• Reconciliation of company credit cards (expenses and overhead credit card)
• Expenses payment run (in line with company expenses policy)
• Continuously deliver the highest level of satisfaction and customer service to both internal and external contacts

Competencies Required

• Excellent numeric and problem solving skills
• Working knowledge of Microsoft 365, particularly Excel, Word & Teams
• Strong attention to detail
• Confident communicator with the ability to build strong inter-departmental relationships
• The ability to organise and manage work load to meet strict deadlines and department KPI’s
• Positive and enthusiastic approach
• Work independently or as part of a team in a busy, active environment

General

• To undertake any other duties that may fall into the job criteria
• To behave in accordance with the culture of the organisation
• To conform with all Company policies and procedures including Health and Safety
• To treat all colleagues, customers and suppliers with dignity and respect
• Maintain and improve technology to deliver efficiencies

About Hays Travel

As the UK’s largest independent travel agency, Hays Travel specialises in providing good value, quality holidays alongside excellent customer service. We work with all leading suppliers and can package holidays that include hotels, flights, cruises, tours, attraction tickets, and more. We have over 470 Branches throughout the UK and our Head Office based in Sunderland, is home to tour operator teams, finance, marketing, people/HR and IT, plus many more. We have been operating for over 40 years, and continue to grow each year.

Our values

Our SMILE values are embedded in to our company and ensure our teams work strongly together. You and all of our colleagues will ensure that the Hays Travel values are demonstrated at all times.

• Supportive
• Motivational
• Innovative
• Loyal
• Excellent

What it’s like to work for us?

Whichever location or department you work in, our people are always at the heart of everything we do. We offer a range of training programmes to help you progress personally and professionally, as we know the benefits of promoting and rewarding our hardworking colleagues are extremely important.

Of course, it's not all about work. We’re very sociable and there are always lots of team nights-out and company parties. Plus, there are opportunities to travel abroad on educational trips, and you can also take advantage of our colleague discount when booking your own holidays.

Hays Travel is committed to safeguarding and promoting the welfare of all colleagues. As an accredited employer provider of apprenticeships, we undertake basic checks through the Disclosure and Barring Service (DBS) to ensure the safety of our apprentices for relevant roles.