Apprentice - Foreign Exchange Support Assistant

Posted 18 March 2022
Business AreaForeign ExchangeApprentice

Job description

Earn while you learn with our award winning training team  


This is an exciting apprenticeship opportunity to work within our foreign exchange support team.


In this role, you will be responsible for providing telephone support to the retail branch network assisting them with the day to day operation of Foreign Exchange. Working as part of a team you will ensure company processes and procedures are followed correctly using a variety of reporting methods. You will also be responsible for maintaining relationships with suppliers and reporting and resolving any issues.


Below is a list of the key responsibilities which you will learn during your apprenticeship.


Key Responsibilities


  • Providing exceptional customer service at all times

  • Supporting branches with the day-to-day operation of the bureau

  • Answering telephone, responding to emails and live chat

  • Review and process currency orders

  • Monitoring stock levels of foreign currency and ensuring that sensible quantities are maintained

  • Willingness to participate in training appropriate to own development

  • Adhering to company policies and procedures

  • To undertake any other duties that may fall into the job criteria

  • To conform with all company policies and procedures, including health and safety

  • To treat all employees, customers and suppliers with dignity and respect

Competencies Required


  • A good team player

  • Good organisational skills with the ability to prioritise own workload

  • A clear and effective communicator with the ability to liaise with internal and external customers

  • Ability to build relationships with customers, providing exceptional customer service at all times

  • Analytical and problem solving skills

  • Ability to work as part of a team in a dynamic and vibrant department

  • Strong team player who is supportive and strives for success for themselves and their team

  • An enthusiastic and positive approach to learning and progressing within the company

Technical Skills Required


  • Basic knowledge of computer systems i.e. Microsoft Word and Excel with the ability to utilise its key functionalities

  • Strong attention to detail and accuracy skills

  • File management skills

  • Web Navigation Skills

Qualifications/Experience required


  • Ideally 4 GCSE’s grade 4 or above (or equivalent) including English & Maths



  • To be committed and dedicated to completing the customer service Apprenticeship programme within the 12 month timescale, attending all relevant training workshops

  • To undertake any other duties that may fall into the job criteria

  • To conform with all company policies and procedures including Health and Safety

  • To treat all employees, customer and suppliers with dignity and respect


About Hays Travel


As the UK’s largest independent travel agency, Hays Travel specialise in providing good value, quality holidays alongside excellent customer service. We work with all leading suppliers and can package holidays that include hotels, flights, cruises, tours, attraction tickets, and more. We have over 470 Branches throughout the UK and our Head Office based in Sunderland, is home to tour operator teams, finance, marketing, people/HR and IT, plus many more. We have been operating for over 40 years, and continue to grow each year.


Our values


Our SMILE values are embedded in to our Company and ensures our teams work strongly together. You and all of our colleagues will ensure that the Hays Travel values are demonstrated at all times.

  • Supportive

  • Motivational

  • Innovative

  • Loyal

  • Excellence

What it’s like to work for us?


Whichever location or department you work in, our people are always at the heart of everything we do. We offer a range of training programmes to help you progress personally and professionally, as we know the benefits of promoting and rewarding our hardworking colleagues are extremely important.


Of course, it's not all about work, we're very sociable and there are always lots of team nights-out and company parties. Plus, there are opportunities to travel abroad on educational trips, and you can also take advantage of our colleague discount when booking your own holidays.


This job description is not intended as an exhaustive list of all duties and responsibilities of the post but simply reflects the key areas involved