Apprentice - Agreements Assistant

Earn while you learn with our award winning training team 

This is an exciting apprenticeship opportunity within our agreement team. This is a varied role, working within the contract and vendor team responsible for the negotiation and obtaining sign off of Agency agreements of HTOL, Hays Travel, Hays Beds and Hays Transfers in order to support the enhancement of our internal product range, and that of our branches.

Below is a list of the key responsibilities which you will learn during your apprenticeship.

Key Responsibilities

• Negotiates and manages all Travel supplier contracts to ensure that the best outcome is agreed for the company.
• Understand the requirements of any contract or agreement entering in to and advise on how to get the most favourable terms and conditions.
• Develop and maintain relationships with independent contractors, vendors, suppliers and customers.
• Studying the requirements, duties and obligations of the company under contracts to ensure alignment with the company’s goals and industry regulations.
• Supervising contract execution to ensure compliance with regulatory guidelines
• Maintaining, updating and improving contractual records.
• Be a role model for the Hays Travel Smile values & culture.

Competencies Required

• A good team player
• Good organisational skills with the ability to prioritise own workload
• A clear and effective communicator with the ability to liaise with internal and external customers
• Ability to build relationships with customers, providing exceptional customer service at all times
• Analytical and problem solving skills
• Ability to work as part of a team in a dynamic and vibrant department
• Strong team player who is supportive and strives for success for themselves and their team
• An enthusiastic and positive approach to learning and progressing within the company

Technical Skills Required

• Basic knowledge of computer systems i.e. Microsoft Word and Excel with the ability to utilise its key functionalities
• Strong attention to detail and accuracy skills
• File management skills
• Web Navigation Skills

Qualifications/Experience required

• Ideally 4 GCSE’s grade 4 or above (or equivalent) including English & Maths

General

• To be committed and dedicated to completing the customer service Apprenticeship programme within the 12 month timescale, attending all relevant training workshops
• To undertake any other duties that may fall into the job criteria
• To conform with all company policies and procedures including Health and Safety
• To treat all employees, customer and suppliers with dignity and respect

About Hays Travel

As the UK’s largest independent travel agency, Hays Travel specialise in providing good value, quality holidays alongside excellent customer service. We work with all leading suppliers and can package holidays that include hotels, flights, cruises, tours, attraction tickets, and more. We have over 470 Branches throughout the UK and our Head Office based in Sunderland, is home to tour operator teams, finance, marketing, people/HR and IT, plus many more. We have been operating for over 40 years, and continue to grow each year.

Our values

Our SMILE values are embedded in to our Company and ensures our teams work strongly together. You and all of our colleagues will ensure that the Hays Travel values are demonstrated at all times.

• Supportive
• Motivational
• Innovative
• Loyal
• Excellence

What it’s like to work for us?

Whichever location or department you work in, our people are always at the heart of everything we do. We offer a range of training programmes to help you progress personally and professionally, as we know the benefits of promoting and rewarding our hardworking colleagues are extremely important.

Of course, it's not all about work, we're very sociable and there are always lots of team nights-out and company parties. Plus, there are opportunities to travel abroad on educational trips, and you can also take advantage of our colleague discount when booking your own holidays.

This job description is not intended as an exhaustive list of all duties and responsibilities of the post but simply reflects the key areas involved

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